Covid Rules & Risk Assessment

Version 0.9 – 9th April 2021

Introduction

The Kesgrave Kruisers Running Club Covid Rules & Risk Assessment should be read in conjunction with our existing policies (found on https://kesgravekruisers.uk/ under the About menu) and risk assessment (https://kesgravekruisers.uk/risk-assessment/). In case of any conflict or disparity, the rules and risk assessment within this document will always supersede statements in our other policies, until such time we are able to withdraw Covid specific regulations.

This document is based on the latest advice from the UK Government and England Athletics and may be regularly updated based on changes to that advice. The latest copy will always be published on our website, and updates will be announced via our normal communication channels. Members may contact our Covid Officer at covid@kesgravekruisers.uk (distribution to Covid Officer, Welfare Officer, Chairperson, Vice Chairperson, Secretary and Head Coach).

General Rules

We want the sessions to be as normal and fun as possible, but we need your help to achieve this:

  • Do not attend if you are displaying any Covid 19 symptoms, if you or any member of your household are self-isolating or in quarantine
  • Do not attend unless you have booked a place for the session (see Booking)
  • Do not attend as a spectator (this includes family members of those attending)
  • Do not spit in locations used to enter/exit the venue, that form part of the session activity or near members of the public
  • Do not post photos of the session, as viewers may be unaware of the Covid guidelines being followed
  • Do not skip a session that you have booked to attend; spaces are limited, and you will have prevented someone else attending
  • Do ensure any property (bags/bottles) you bring to the session are easily identifiable to avoid using incorrect items

Booking

  • Sessions are currently only open to registered Club Members. Please visit our Membership page to purchase membership https://kesgravekruisers.uk/membership/ if you have not already registered.
  • Members will be required to book a place at the session via the https://kesgravekruisers.uk/ website. Event bookings will be created approximately 5-7 days prior to the session and will be advertised via our normal communication channels.
  • Session numbers and booking slots will be capped based on the number of coaches and run leaders volunteering at the session:
    • 12 runners to 1 coach / leader for Covid secure venue sessions e.g. 48 runners to 4 leaders
    • 5 runners to 1 coach / leader for external sessions where groups of 6 must be maintained
    • Note: volunteer leaders may provide supervision while participating in the session or from locations around the course
  • Once the available places have been reserved then no further bookings will be accepted. We ask for your support to allow as many members as possible the opportunity to attend sessions by considering fortnightly attendance where possible.
  • We reserve the right to amend or cancel bookings to allow as many members as possible to participate in sessions.
  • Cancel your booking as soon as possible if you are unable to attend, such as if you develop symptoms or have to isolate.
  • We will check you in using a register of bookings at the start of each session to comply with Government tracing requirements.
  • Only members booked on to the session can attend, no other spectators will be permitted in or around the session with the exception of the coaches / run leaders who are assisting the session.

Juniors

  • Government and England Athletics guidelines allow for under 18s to attend club outdoor athletics sessions from 29th March 2021. Kesgrave Kruisers will allow junior members to attend sessions held at Covid secure venues under the following conditions:
    • Adults booking to a session will be allowed to bring ONE under 18 with them – this does not need to be a member of their household or a direct family member, but someone for who they will be responsible throughout the session
    • Adults must record the name of their junior in the booking ‘Comment’ field
    • Adults should present with their junior on arrival so names can be checked against the register of bookings
    • Adults are responsible for their junior throughout the session, including adherence to all of our Covid rules
    • Should either adult or junior member stop participating in the session then both must stop
  • Our existing rules regarding juniors position on the KWMCC field during sessions will apply:
    • Under 8s must run inside the marked loop with their responsible adult
    • Over 8s must run inside the marked loop while their responsible adult participates outside
    • Over 12s can run outside the marked loop
    • For more information and an illustration: https://kesgravekruisers.uk/club/

Payment

  • Sessions at KWMCC still cost £1. There are 3 options for this, 2 of which are available online: https://kesgravekruisers.uk/shop/
    • Annual payment via the Club Shop “Tuesday Year” option is £22 (discounted when 6 months or less remains of the membership year), also available when taking Club Membership
    • Weekly payment via the Club Shop “Tuesday Week” option is £1
    • Cash payment at the session, which will be left for 72 hours before counting/depositing to our bank account
  • Sessions at Northgate cost £1, and this is in addition to any Tuesday prepayment. There are 2 options for making this payment:

Venue Specific Rules

Kesgrave War Memorial Community Centre

Entry and Exit

  • Please arrive between 18:50 and 18:55 so the session can begin at 19:00.
  • Entry should be via Mead Drive (tennis courts / bowls club entrance), and the car parks may be closed.
  • Please queue socially distanced inside the low fence that runs from the band stand to the bike racks by the sports hall if required. 
  • Do not enter the field without first joining the queue to check in. You will be checked off against the booked attendance list for the session and directed to the bag drop area near the cricket pitch, where a session leader will instruct you.
  • On entry, we will have a hand sanitiser bottle for use, but please consider bringing your own personal bottle to the session.
  • Exit after the session will be via the back of the band stand and then out towards Mead Drive.
  • Please do not congregate in groups either before or after the session.

Sessions

  • Attendees may be asked to walk or jog round the field before the session starts, until all members have arrived.
  • Aspects of the session (such as warm-up drills) may be split into smaller groups to assist with social distancing guidelines and to enable participants to hear instructions clearly, as illustrated below.
  • Activities must be conducted while maintaining 2 metre social distancing from other participants, and this includes overtaking.
  • The coaches / leaders will be stationed around the running route and if they consider that social distancing guidelines are not being followed they will tell you; please follow their instructions!
  • Please do not touch any club equipment, including cones, lights and megaphone – these will be collected at the end of the session by a nominated volunteer and sanitised.
  • Please avoid close contact with other participants during the session, especially during warm up, cool down and stretching.
  • The designated Session Leader will have full and final decision on any attendance and safety issues arising.

Facilities

  • Toilets and showers in the main sports halls may not be in use.
  • There is one standard toilet and one accessible toilet next to the cricket pavilion. These are single occupancy toilets and therefore are one in/one out by nature. Please wash your hands thoroughly after using the toilet.
  • We will have a first aid kit available for use which will contain gloves and masks for those administering first aid.
  • Please be advised that protocols around CPR are currently changed with no face to face contact advised. Coaches and committee members who are trained in first aid have been advised to follow the current guidelines.

Northgate

Entry and Exit

  • Please arrive 5-10 minutes before the advertised start time, so the session can begin promptly.
  • Entry should be via Sidegate Lane car park.
  • Please queue socially distanced along the path between the car park and the track if required. 
  • Do not enter the track without first joining the queue to check in. You will be checked off against the booked attendance list for the session and directed to the bag drop area near the start/finish line, where a session leader will instruct you.
  • On entry, we will have a hand sanitiser bottle for use, but please consider bringing your own personal bottle to the session.
  • Exit after the session will be via the car park next to the stand.
  • Please do not congregate in groups either before or after the session.

Sessions

  • Attendees may be asked to walk or jog round the track before the session starts, until all members have arrived.
  • Aspects of the session (such as warm-up drills) may be split into smaller groups to assist with social distancing guidelines and to enable participants to hear instructions clearly.
  • Activities must be conducted while maintaining 2 metre social distancing from other participants, and this includes overtaking.
  • The coaches / leaders will be stationed around the running route and if they consider that social distancing guidelines are not being followed they will tell you; please follow their instructions!
  • Please do not touch any club equipment, including cones, lights and megaphone – these will be collected at the end of the session by a nominated volunteer and sanitised.

Facilities

  • Toilets and showers in the main sports halls may not be in use.
  • There is one standard toilet and one accessible toilet at the side of the main stand. These are single occupancy toilets and therefore are one in/one out by nature. Please wash your hands thoroughly after using the toilet.
  • We will have a first aid kit available for use which will contain gloves and masks for those administering first aid.
  • Please be advised that protocols around CPR are currently changed with no face to face contact advised. Coaches and committee members who are trained in first aid have been advised to follow the current guidelines.

External Locations

External Locations comprise all other club advertised sessions, that may take place outside of a Covid secure environment, such as on cycle paths and pavements. These sessions may have participation limits to meet current government and England Athletics guidance, for example capped at a maximum of 6 persons including the run leader. Sessions may be split across multiple locations, each with separate run leaders, to accommodate additional attendees within the rules.

Meeting

  • Locations for external sessions, including maps and addresses, are listed on the club website: https://kesgravekruisers.uk/events/locations/
  • Primary locations for external sessions are along the Grange Farm cycle path, and include:
    • Library: cycle path by the Kesgrave Library
    • Fentons: cycle path near the path through to Fentons Way, north of Oak Meadow / Wooden Park play area
    • Farmhouse: cycle path behind the Farmhouse car park
    • Dobbs: junction of Dobbs Lane and Grange Lane, past the end of the cycle path
  • Additional locations may be identified to accommodate extra runners, and these will be added to the website.
  • Runners must ensure they identify the correct location for the group they have booked, as may be turned away from the session if they attend at the wrong location.

Sessions

  • Attendees should maintain social distancing at all times, from other participants and from members of the public.
  • Please avoid close contact with other participants during the session, especially during warm up, cool down and stretching.
  • Groups should move quickly past any other groups encountered during the session.
  • Runners should stay with their group run leader throughout the session and remain alert for any new safety instructions.
  • The designated Session Leader will have full and final decision on any attendance and safety issues arising.
  • Each run leader will have a first aid kit including a mask.
  • Juniors are not yet permitted at External Sessions.

2021-04-09-Covid-Rules-Risk-Assessment-V0.9